Job Description
Title: Horsemen’s Bookkeeping Coordinator Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview Maintain horsemen’s accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Cross-train in the use of the Incompass System (Track Manager). Process office mailings and perform various other tasks as directed by Horseman's Bookkeeper.
Essential Functions - Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following:
- Provide, receive, and file (digitally) all required documentation such as signature cards, tax forms and Photo ID’s.
- Perform up to date data entry of horsemen information.
- Perform research for accounts with returned mail.
- Compliance:
- Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation, Banking Verification for Corporate wires in and out), as well as updates for existing accounts.
- Submit Compliance paperwork to the Compliance Officer for approval.
- File and maintain compliance records on all Horsemen accounts once approved.
- Process background checks for all new owners, trainers and jockeys using Lexis Nexis and CaseWare or current software provided by NYRA.
- Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.
- Process a high volume of check disbursements daily while following policies and procedures.
- Complete a check tape daily which balances with Incompass check register.
- Provide quality customer service for horsemen in person, as well as, on the phone.
- Crosstrain in the use of the Incompass System.
- Learn to perform Race Convert, Charge Gaming Commission Fee, post races, charge claims on horses, as well as other necessary transactions.
- Learn to process deposits and withdrawals to/from horsemen’s accounts to include cash, checks, wire transfers for satisfying various fees, such as, stalls and insurance.
- Learn to prepare the daily excel sheet.
- Perform various other tasks:
- Mail account statements at the end of every meeting.
- Assist Horsemen’s Bookkeeper with yearly escheatment process.
- Assist Horsemen’s Bookkeeper with yearly processing of tax forms.
- Assist Horsemen’s Bookkeeper with online ordering of supplies.
- Research and verify account information as needed.
- Process miscellaneous mailings to horsemen.
- Handle all office mailing, invoices, statements etc.
Qualifications - Education (minimum): Bachelor’s Degree
- Other Requirements:
- Strong computer skills including Excel.
- Required work locations: Aqueduct, Belmont, and Saratoga.
- Knowledge of horse racing is a plus
Summary Of Physical Requirements And Work Environment - Travel Requirements-FREQUENCY
- To Belmont
- To Saratoga
- International
Job Tags
Full time, Work at office,