A successful designer with European sensibilities is looking for a Personal Employer to assist with a variety, administrative, personal, and organizational duties. The assistant will work with the principal at her home on the Upper East Side and the studio in Long Island City. The role is hybrid-3 days in person, 2 days remote and 2 months during the winter fully remote when the principal lives overseas. There a 2 cats in the home so being an animal person a must. This is a new position.
· Schedule appointments, meetings and lunches - both business and personal
· Managing and drafting correspondence
· Coordinate travel (private, commercial, business and personal) using travel agent
· Research hotels for trips
· Keep an ever-changing, busy calendar (business and personal)
· Event planning
· Pay bills
· Place orders for materials for the studio
· Research and hire seamstresses
· Assist new hires with finding housing and the visa process when needed
· Track investments and create basic spreadsheets
· Be the point of contact with accountants
· Gather info for tax returns
· Personal shopping and errands
· Oversee the work of vendors, home projects, and housekeeping
· Assist with vet appointments (2 cats)
· Research and hire vendors for home renovation projects when needed
· Make dinner reservations
· Event planning
· Coordination with staff at other properties for visits
· Be the point of contact with the management company for the residence in London
· Some off-hour availability required
· Minimum of 6 years of experience as a Personal or Executive Personal Assistant
· BA/BS from a college or university
· Excellent Microsoft Office skills (Word, Excel, PowerPoint and Excel)
· High level of discretion and understanding of confidentiality
· Great time management
· Polished, professional demeanor
· Proactive go-getter; no task is too big or too small
· Outstanding communication skills
Salary, Reimbursement for Health Benefits, Paid Vacation
Hours: 9-5
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