Job Description

Join Our Team: Legal Assistant / Receptionist / Notary – San Clemente and Laguna Hills Are you someone who takes pride in delivering quality work and making a real difference? Do you bring a positive, can-do attitude and genuinely enjoy helping clients navigate their most important legal matters? If so, Ocean Estate Law wants to hear from you! We’re currently seeking a full-time, in-person Legal Assistant / Receptionist / Notary to join our growing team in San Clemente and Laguna Hills. This position is available immediately and offers the opportunity to work in a supportive, client-focused environment. Salary and Benefits: Salary: $48,000 to $55,000 per year DOE Responsibilities: The Legal Assistant Receptionist is a key player in our legal production team. In this role, you will be:

• Conducting Notary Appointments
• Greet all potential and existing clients with a warm, friendly welcome
• Answering phones with a smile
• Client Coordination based on incoming calls and walk-ins
• Scheduling consultations, client appointments, and referral partner meetings
• Calendaring any consultations, appointments, or referral partner meetings
• Scanning documents to the appropriate client electronic files
• Managing incoming and outgoing mail
• Maintaining a list of active referral sources
• Manage client contact and questions via phone and email
• Lead tracking and post consultation follow-up
• Building relationships and interacting with different types of personalities, even if they’re not at their best

Most importantly, it is an opportunity to be our ambassador of first impressions. You will play an integral role in creating memorable experiences for clients and everyone else who contacts our firm. Qualifications: Our ideal candidate will have:

• 3+ years of experience in office administration
• Notary Public is required
• Bachelor’s degree
• 1-2 years of reception and secretarial experience, preferably in a law office
• Excellent computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, and the ability to learn and adapt to practice management systems
• Neat and professional appearance, appropriate for a law firm environment

In addition, qualified candidates will demonstrate the following skills and abilities:

• Dependable, self-starter who can work under minimal supervision
• Display a combination of being calm under pressure, empathy, respect, and maturity
• Positive energy and adaptable to change
• Organized and have exceptional attention to detail
• Excellent communication skills, both verbal and written
• Able to multitask, set priorities, and meet deadlines in a fast-paced office environment
• A hard-working, dedicated individual who will strive to contribute to the success of the firm
• We are growing, so you will be called upon to wear many hats. You need to be able to change gears quickly … with a smile
• Genuinely care about clients and want to deliver a top-notch experience
• Value doing it right the first time, proofread your work, and double-check details
• Eager to learn new tasks and computer systems
• You must be on time and available to work in the office Monday-Friday from 8:30 am - 5:00 pm.

About Company: What Makes Ocean Estate Law Different At our firm, clients don’t just get legal solutions — they get clarity, compassion, and confidence in their future. We’re proud to make a lasting difference in people’s lives. Clients leave our office feeling better than when they arrived, whether they hire us or not. If you're looking for a meaningful career with strong earning potential, professional development, and the chance to do work that truly matters, we want to hear from you. Next Steps To apply, please follow the instructions carefully. Qualified applicants will be asked to complete a short written interview — this helps us assess your communication and critical thinking skills. We look forward to hearing from you.

Job Tags

Full time, Work at office, Immediate start, Monday to Friday,

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