Job Description

The QTI Group has partnered with a not-for-profit organization in Sun Prairie to recruit a Temporary Office Assistant . This full-time, on-site role is essential in maintaining smooth front office operations during a period of transition and training. The Office Assistant will be the first point of contact for visitors, while also supporting general administrative tasks and assisting with logistics for meetings, trainings, and events.

The ideal candidate is friendly, reliable, and adaptable, with strong communication skills and a knack for staying organized.

The assignment is expected to last 6+ weeks. Hours are Monday–Friday, 8:00 a.m.–4:30 p.m., with some flexibility around start and end times. Pay is $22+/hr., depending on experience.

Responsibilities:

• Greet and assist visitors at the front desk; manage building access in a secure facility.
• Answer and route incoming calls; monitor voicemails and general inboxes.
• Provide support for meetings and trainings, including printing materials, coordinating vendors, and preparing presentations.
• Assist with planning and logistics for internal events (e.g., catering, guest coordination).
• Maintain office cleanliness and supplies, including stocking coffee bars and conference rooms.
• Assist with mail distribution and other general administrative tasks.
• Collaborate with the IT and HR teams to support cross-functional needs.

Qualifications:

• 1+ years of office, receptionist, or administrative experience is required.
• Experience with event planning or coordination is strongly preferred.
• Ability to work cross-functionally and support multiple teams with shifting priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong communication and organizational skills.
• Friendly, professional demeanor and ability to multitask.
• Comfortable working independently and taking initiative.
• Ability to pass a background check upon acceptance of a job offer.

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