Job Description

At IFS-Ultimo, we provide an exceptional environment for talented individuals to thrive. Our team is composed of dedicated colleagues who provide internal training and guidance, ensuring your success. With our strong growth ambitions for the years to come, we are expanding our global partner network and have a clear roadmap to help our customers achieve even more. As a part of our team, you will create the next step for our expansion, while having fun and learning along the way. Your innovative ideas and professional approach will enrich our team, moving us all forward.

Learn More About IFS-Ultimo:

IFS-Ultimo is the industry-leading SaaS solution for asset management in businesses. Our innovative application enables better asset management, increased uptime, cost control, and safer working environments. Our highly standardized Enterprise Asset Management (EAM) cloud platform is modular, scalable, and user-friendly, allowing our customers to organize and implement tasks related to valuable assets in their companies. This includes site-based assets such as installations, machinery, cranes, medical equipment, and buildings, as well as mobile assets like logistics companies' vehicles.

With Ultimo's EAM platform, our customers maximize their asset uptime, ensure safe working conditions, and increase productivity. We've been successful in providing innovative solutions to our customers for years, and we're constantly expanding our global partner channel to reach even more businesses. With over 2000 customers worldwide, IFS-Ultimo's success is a testament to our innovative approach and unwavering commitment to quality assurance. Join us now and be a part of our journey toward a brighter future.

Job Description

The Legal Counsel will play a critical role in supporting Ultimo’s post-acquisition legal integration and strategic initiatives related to newly acquired SaaS entities, supporting the General Counsel in guiding commercial deals, mitigating risk, and ensuring compliance. This position requires commercial acumen, a collaborative mindset and a solid legal grounding in SaaS technology transactions and, corporate governance, with specific expertise in the healthcare sector and/or HIPAA compliance. If you thrive in collaborative environments, enjoy solving complex legal and commercial challenges in technology and want to help shape the legal direction of a high-growth company, we would love to hear from you. 

Transactional Support 

• Provide hands-on legal advice and guidance for all commercial transactions and RFIs. 

• Lead and support legal aspects of post-acquisition integration for SaaS companies. 

• Structure, draft, and negotiate a wide range of commercial agreements, including customer, vendor, partner and reseller agreements. 

• Guide business stakeholders through risk assessment and decision-making related to acquired entity operations in the U.S. 

• Enhance contract negotiation workflows. 

• Be a trusted advisor to the Sales team, providing timely, strategic and business focused advice. 

Special Projects 

• Support strategic projects on a range of topics. 

• Provide legal input for special initiatives involving AI and emerging technologies, particularly as applied within U.S. markets. 

• Collaborate with Product, Engineering, Finance, HR, and Marketing to provide legal counsel on one-off legal matters or new operational processes. 

Governance & Risk Management 

• Assist with creation of playbooks for Sales and approval processes. 

• Assist with corporate secretarial tasks, including preparation of board resolutions and support for U.S. entity management. 

• Monitor evolving U.S. legal and regulatory developments, including data privacy, employment law, AI regulations, and healthcare-related compliance frameworks such as HIPAA. 

• Contribute to business intelligence systems such as Ombud. 

Internal Collaboration & Enablement 

• Act as legal point of contact for U.S.-based teams. 

• Support Marketing, Finance and other functions to align with business goals 

• Contribute to the development and rollout of legal templates, training, and process improvements to enable scalable legal support. 

• Help drive the use of legal operations tools and systems, including contract lifecycle management and legal AI platforms. 

Required core competences 

• Judgement and decision making 5 

• Diplomacy 5 

• Oral communication 4 

• Written communication 4

What We’re Offering

• Salary Range: $120,000 to $175,000 plus 10% bonus
• Flexible paid time off, including sick and holiday
• Medical, dental, & vision insurance
• 401K with Company contribution
• Flexible spending accounts
• Life insurance and disability benefits
• Tuition assistance
• Community involvement and volunteering events

Qualifications

Required experience and knowledge 

• 6 - 10 years in commercial legal roles, particularly in high-growth software/SaaS/ tech companies, balancing legal risk with commercial objectives. 

• A collaborative mindset and excellent commercial judgment 

• Proven track record in handling complex commercial contracts and advising on U.S. regulatory and corporate matters. 

• Hands-on experience advising SaaS businesses operating in the US healthcare sector, including strong working knowledge of HIPAA, data privacy, and security requirements. 

• Practical understanding of legal issues related to SaaS business models, AI technology, and data protection

• Excellent interpersonal and communication skills with the ability to work cross-functionally and influence with diplomacy. 

• Prior experience working on M&A integrations or supporting post-close transition work is highly desirable 

• Strong business judgment and ability to think creatively to resolve legal and operational challenges. 

• Active prioritisation of competing business needs 

• Strong understanding of commercial dynamics and sophisticated negotiation skills 

• Advanced interpersonal skills with a strong ability to influence and build relationships; 

• Demonstrates the highest degree of ethics and integrity 

• Comfortable working in a fast-paced, high-growth and evolving environment 

• International legal experience is a plus 

Preferred Education 

Degree in the following field: 

• J.D. from an accredited U.S. law school; active bar membership in at least one U.S. jurisdiction. 

Additional accreditation preferred: 

• Additional courses in relevant areas such as data protection, HIPAA, AI, intellectual property, corporate law, employment 

Additional Information

IFS Ultimo is based in the Netherlands with more than 2000 global customers, is a leading Enterprise Asset Management software provider with a strong reputation for the completeness, flexibility, and configurability of its SaaS EAM solutions.

In the world of Ultimo, asset management processes and the software they require take centre stage. At IFS Ultimo, we develop easy-to-use EAM software for confident asset owners, enabling them to optimize productivity, maximize asset availability, and secure health and safety. We supply out-of-the-box, though supremely flexible, software with an unmatched ROI through short implementations, seamless integrations, and self-service application management.

Acquired by IFS in July 2022, its parent company operates across all continents with its 5000+ employees delivering award-winning enterprise software solutions to help businesses be their best when it matters–at their Moment of Service™.

By joining our team, you will have the opportunity to be part of a  global, diverse environment ; you will be joining a  winning team  with a  commitment to   sustainability and a company where we get things done so that you can positively impact the world.

We're looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment  so that we can help others make theirs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer

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