Position Summary:
The Human Resources Assistant is responsible for the accurate processing, collecting and filing of all documents required by the Human Resources Department. The Human Resources Assistant will also provide administrative support and work on special projects for the Human Resources Director.
Summit Oaks Hospital, a 126 bed, private acute care hospital and chemical dependency treatment center, located in a picturesque suburban setting, fully accredited (by the Joint Commission), has been providing quality health care to adult, child and adolescent northeastern USA residents, since 1902.Summit Oaks has repeatedly been recognized in U.S. News & World Report, as one of the nation's best behavioral health hospitals.
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About Universal Health Services
One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $14.3 billion in 2023. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 96,700 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.
Benefits:
Education and Experience:
High School Graduate/GED required, Bachelor's degree preferrred
One to 3 Years of experience
Skills:
Working knowledge of Microsoft Office, Excel, and Word.
Knowledge of ICIMS/ Workday/ Lawson
Skill in organizing and prioritizing workloads to meet deadlines
Effective oral and written communication skills.
Ability to react calmly and effectively in emergency situations
Ability to use good judgement and to maintain confidentiality of information.
Duties & Responsibilities:
· Ensure the accurate processing of all employee Human Resources documents
· Ensure accuracy of and maintain employee personnel files.
· Coordinate pre-employment activities, including the scheduling of candidates for interview or lab work and initiating the background checking process.
· Follow up evaluation process for employees due for performance review and monitor completion rates
· Assist with the benefits enrollment process.
· Assemble new employee orientation and benefit enrollment kits.
· Conduct routine audits of Personnel files to insure we have on file current copies of signed job descriptions, licenses and/or certifications, when applicable.
· Monitor Licensure, Training Records in Lawson and conduct primary source verification
· Follow up requests for employment verifications.
· Ensure the confidentiality of employee records, and utilize good judgment in maintaining all employee information.
· Perform a variety of administrative and clerical duties as assigned by the Director of HR.
· Order supplies for the Human Resources Department
· Adhere to facility, department, corporate and standard policies and procedures.
· Attend all mandatory facility in-services and staff development activities as scheduled.
· Adhere to facility standards concerning conduct, dress, attendance and punctuality.
· Support facility-wide quality/performance improvement goals and objectives.
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