Job Description

General Summary:
Under limited supervision and according to established policies and procedures is responsible for providing personal secretarial and clerical services, such as preparing correspondence in final form, writing routine letters and memos, receiving and directing visitors, arranging meetings, maintaining department records and files, and so forth. Requires a good working knowledge of their superiors’ area(s) of responsibility in order to maintain operational records, gather data, prepare reports, and perform other clerical duties. Receptionists are assigned to levels I, II, III, IV, V based upon the scope and complexity of their superiors’ administrative responsibilities. Clerical(s) are assigned to major department heads.


Principal Duties and Responsibilities:

• Completes a wide range of typing tasks, which include correspondence, personnel profiles, lists, forms, tables, charts, records, statistical tables, and so forth.
• May assist in preparation of administrative reports, statements, rosters, and so forth; performs difficult data or information gathering, computes complex computations and drafts special reports or summaries for review by superior.
• Receives and screens visitors and telephone calls and either notify superior or other staff members, or records and relays messages. Responds to general inquiries concerning the activities and operation of the department by relating or referring to established policies and procedures.
• Arranges meetings and conferences, schedules interviews and appointments, complete travel arrangements and maintains personal calendars.
• Establishes, maintains, and revises record keeping and filing systems; classifies, sorts and files correspondence, articles, records, and other documents.

WORKING ENVIRONMENT:
Works within the Agency office.

JOB RELATIONSHIPS:
Supervised by: HR Manager/Office Manager/Administrator
Workers supervised: None

RISK EXPOSURE: Low Risk

LIFTING REQUIREMENTS: Minimum

Job Tags

Full time, Work at office,

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